How to create an invoice in Philippines
A practical checklist for Philippines: required fields, VAT wording, PHP amounts, numbering and payment terms.
Businesses in Philippines issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Philippines invoice usually includes
- Seller name, address and TIN
- Customer details for B2B
- Invoice number and date
- Description and amount
- VAT breakdown and total in PHP
Field by field
This generator preconfigures Philippines conventions: the PHP currency, the VAT label, MM/DD/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: ZIP code
- Tax rates: VAT — TIN
- Currency: PHP (₱)
- Invoice date: MM/DD/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: SI-2026-0042. BIR-registered sellers must use authorized invoice forms with sequential numbers.
Tax terminology: VAT
Invoices are labelled with the terminology Philippines businesses expect. Presets are provided as a starting point and are not tax advice.
- Standard rate: 12%
- Zero rate: 0%
Philippine invoices normally add 12% VAT to the subtotal.
Payment practice
Common payment terms used in Philippines: On receipt, 7 days, 14 days, 30 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Philippines
BIR-registered books
Official receipts and sales invoices come from BIR-registered machines or systems for tax purposes.
Withholding agent
Large corporate customers withhold expanded tax at source, so expect partial payment against the total.
Currency and symbols
Pesos are written with the ₱ symbol; show the total clearly in PHP for overseas clients.
Frequently asked questions
Is this invoice generator free for businesses in Philippines?
Yes — free, unlimited and without an account. PHP formatting, VAT labels and MM/DD/YYYY dates are preconfigured for Philippines.
Does the PDF use the right paper size?
Yes, A4 is preselected for Philippines, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Philippines. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.