How to create an invoice in New Zealand
A practical checklist for New Zealand: required fields, GST wording, NZD amounts, numbering and payment terms.
Businesses in New Zealand issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a New Zealand invoice usually includes
- Supplier name and GST number
- Date of issue
- Description of goods or services
- GST amount and total
Field by field
This generator preconfigures New Zealand conventions: the NZD currency, the GST label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postcode
- Tax rates: GST — GST number
- Currency: NZD ($)
- Invoice date: DD/MM/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: INV-2026-0042. A tax invoice over NZD 1,000 must show your GST registration number and the GST charged.
Tax terminology: GST
Invoices are labelled with the terminology New Zealand businesses expect. Presets are provided as a starting point and are not tax advice.
- GST: 15%
- GST-free: 0%
NZ prices normally include GST at 15%, which is shown separately on the invoice.
Payment practice
Common payment terms used in New Zealand: Due on receipt, 7 days, 14 days, 30 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for New Zealand
Tax invoice thresholds
GST-registered sellers must provide a tax invoice for claims over NZD 150 (business) or NZD 1,000 (all buyers).
GST number required
Include your GST registration number whenever you charge GST so the customer can claim it back.
Clear payment details
Bank transfer details plus a unique invoice reference are the fastest route to getting paid on time.
Frequently asked questions
Is this invoice generator free for businesses in New Zealand?
Yes — free, unlimited and without an account. NZD formatting, GST labels and DD/MM/YYYY dates are preconfigured for New Zealand.
Does the PDF use the right paper size?
Yes, A4 is preselected for New Zealand, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in New Zealand. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.