How to create an invoice in Netherlands
A practical checklist for Netherlands: required fields, VAT (BTW) wording, EUR amounts, numbering and payment terms.
Businesses in Netherlands issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Netherlands invoice usually includes
- Seller name, address and VAT number
- Customer name, address and VAT number (B2B)
- Invoice date and unique number
- Description, quantity and price
- BTW rate and amount per rate
- Total payable
Field by field
This generator preconfigures Netherlands conventions: the EUR currency, the VAT (BTW) label, DD-MM-YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postcode
- Tax rates: VAT (BTW) — VAT number (BTW-nummer)
- Currency: EUR (€)
- Invoice date: DD-MM-YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: F-2026-0042. Invoices need a unique number, both VAT numbers for B2B and the rate per line.
Tax terminology: VAT (BTW)
Invoices are labelled with the terminology Netherlands businesses expect. Presets are provided as a starting point and are not tax advice.
- Standard rate: 21%
- Reduced rate: 9%
- Zero rate: 0%
Dutch prices normally include BTW (VAT), broken out on the invoice.
Payment practice
Common payment terms used in Netherlands: Due on receipt, 14 days, 30 days, 30 days end of month. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Netherlands
VAT ID exchange
For intra-EU supplies you normally need the customer's VAT number on the invoice to apply the 0% rate.
BTW is included
Prices include BTW; the invoice shows the net amount, the BTW per rate and the gross total.
Payment reference
Dutch businesses commonly pay by bank transfer with the invoice number as payment reference.
Frequently asked questions
Is this invoice generator free for businesses in Netherlands?
Yes — free, unlimited and without an account. EUR formatting, VAT (BTW) labels and DD-MM-YYYY dates are preconfigured for Netherlands.
Does the PDF use the right paper size?
Yes, A4 is preselected for Netherlands, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Netherlands. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.