How to create an invoice in India
A practical checklist for India: required fields, GST wording, INR amounts, numbering and payment terms.
Businesses in India issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a India invoice usually includes
- Supplier name, address and GSTIN
- Invoice number and date
- HSN or SAC code for items
- CGST / SGST or IGST breakup
- Place of supply
- Total and amount in words
Field by field
This generator preconfigures India conventions: the INR currency, the GST label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: PIN code
- Tax rates: GST — GSTIN
- Currency: INR (₹)
- Invoice date: DD/MM/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: INV-2026-0042. Invoice numbers must be sequential and unique per financial year; a professional often prefixes the FY.
Tax terminology: GST
Invoices are labelled with the terminology India businesses expect. Presets are provided as a starting point and are not tax advice.
- GST 0%: 0%
- GST 5%: 5%
- GST 12%: 12%
- GST 18%: 18%
- GST 28%: 28%
GST splits into CGST + SGST for in-state supply and IGST for inter-state supply — choose the split you need.
Payment practice
Common payment terms used in India: Advance, Due on receipt, 7 days, 15 days, 30 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for India
Tax invoice, not a simple invoice
A GST-registered supplier issues a tax invoice showing GSTIN, HSN/SAC codes and the tax breakup.
Intra-state vs inter-state
Same-state supply uses CGST + SGST; inter-state supply uses IGST. The place of supply decides which applies.
Reverse charge and TDS
Some B2B payments attract TDS or reverse charge — buyers may request your PAN and GSTIN before paying.
Frequently asked questions
Is this invoice generator free for businesses in India?
Yes — free, unlimited and without an account. INR formatting, GST labels and DD/MM/YYYY dates are preconfigured for India.
Does the PDF use the right paper size?
Yes, A4 is preselected for India, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in India. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.