How to create an invoice in Colombia
A practical checklist for Colombia: required fields, IVA wording, COP amounts, numbering and payment terms.
Businesses in Colombia issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Colombia invoice usually includes
- Seller NIT and business name
- Customer NIT or cédula
- Consecutive invoice number
- Description and net amount
- IVA and total in COP
Field by field
This generator preconfigures Colombia conventions: the COP currency, the IVA label, DD/MM/YYYY dates and Letter paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Código postal
- Tax rates: IVA — NIT
- Currency: COP ($)
- Invoice date: DD/MM/YYYY
- Paper size: Letter
Invoice numbering
Default numbering pattern: FV-2026-0042. Numeración must be consecutive and approved by DIAN for electronic invoicing.
Tax terminology: IVA
Invoices are labelled with the terminology Colombia businesses expect. Presets are provided as a starting point and are not tax advice.
- IVA general: 19%
- IVA reducido: 5%
- Exento: 0%
Colombian invoices show the IVA and, for some regimes, retention and rent contributions.
Payment practice
Common payment terms used in Colombia: Contado, 15 días, 30 días, 60 días. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Colombia
DIAN electronic invoicing
Formal invoices are authorized by DIAN through a certified electronic invoicing provider.
Retentions
Buyers may withhold income tax and VAT, so the amount received can be lower than the invoice total.
Régimen wording
Whether you are on simplificado or común changes the invoice wording and the obligations attached to it.
Frequently asked questions
Is this invoice generator free for businesses in Colombia?
Yes — free, unlimited and without an account. COP formatting, IVA labels and DD/MM/YYYY dates are preconfigured for Colombia.
Does the PDF use the right paper size?
Yes, Letter is preselected for Colombia, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Colombia. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.